City Of Albion

City Council Meeting

January 5, 2015

CALL TO ORDER

Mayor Joseph Domingo opened the regular session at 7:00 p.m.

MOMENT OF SILENCE WAS OBSERVED

III.	PLEDGE OF ALLEGIANCE

IV. ROLL CALL

Maurice Barnes (1), Lenn Reid (2), Garrett Brown (3), William Wheaton (4), Cheryl Krause (5), Andrew French (6) and Mayor Joseph Domingo.

Administration: Sheryl L. Mitchell, City Manager; Jill Domingo, City Clerk, Scott Kipp, Chief of Public Safety, Tom Mead, Finance Director, Taurean Wilson, Recreation Director and Cullen Harkness, City Attorney.

V.	MAYOR AND COUNCIL MEMBERS' COMMENTS

Comments were received from Council Member French and Mayor Domingo.

VI.	PRESENTATIONS

A. Bohm Historic Preservation Project-Elizabeth Schultheiss

Elizabeth Schultheiss, representative for the Bohm Theatre and Albion Community Foundation stated she was pleased to announce the closing of the CBDG Grant and that all blight has been removed from the Bohm Theatre. The update informed the public on the successful completion of the Bohm Theatre Historic Preservation Project. Over $2.155 million had been provided in local, non-government matching funds, to leverage the $400,000 grant. And they also received an additional $40,000 award. She stated the Bohm Theatre has also received a grant for light and sound equipment.

Comments were received from Council Member French and Mayor Domingo.

B. Presentation of $20,000 check from Albion Community Foundation for

Holland Park Project-Elizabeth Schultheiss/Lenn Reid

Elizabeth Schultheiss from the Albion Community Foundation presented a $20,000	check to Lenn Reid for Holland Park playground equipment. She stated the

Foundation wants to help youths in the community and help provide infrastructure.

Comments were received from Council Member Reid and Mayor Domingo.

VII.	PUBLIC HEARING

A. Close out of CDBG Grant Funding for Bohm Historic Preservation Project

Mayor Domingo opened the public hearing at 7:10 p.m.

No public comments were received.

Mayor Domingo closed the public hearing at 7:11 p.m.

Council continued discussion with Council Member French asking what types

of future projects the Bohm may consider.

Elizabeth Schultheiss stated the organ was in need of restoration, lighting, heating/

cooling unit for the stage/dressing rooms, a second screen and upgrading the stage

to perform theatre performances with props.

Council Member Wheaton felt the money was well spent and brought back great

memories.

VIII.	CITIZEN'S COMMENTS (Persons addressing the City Council shall limit their comments to no more than five (5) minutes. Proper decorum is required.)

No comments were received.

IX.	CONSENT CALENDAR (VV)

A. Approval of Regular Session Minutes – December 15, 2014

French moved, Wheaton supported, CARRIED, to Approve Consent Calendar as

presented. (7-0, vv).

X.	ITEMS FOR INDIVIDUAL DISCUSSION

A.	Approval Memorandum of Understanding-Holding And/Or Distributing Funds

for Non-Profit Organizations and Fee Schedule (RCV)

Comments were received from Council Member Brown and City Manager Mitchell.

French moved, Brown supported, CARRIED, to Approve Memorandum of Understanding-Holding And/Or Distributing Funds for Non-Profit Organizations and Fee Schedule as presented. (7-0, rcv)

B.	Discussion of City Board Applications

Council Member Barnes would like a clear and concise process for the City Boards and Commissions applications. He is pleased with the process City Manager Mitchell has in place and would like to request that Council also receive a copy of the list of applicants that apply and a copy of the minutes provided on a quarterly basis.

Council Member Brown feels the policies and procedures is a good idea.

Council Member French supports the quarterly reports and approves of the policies and procedures currently in place.

Council Member Krause supports the policies and procedures and would like the minutes and list of applicants to be available electronically upon request.

C.	Discussion of 2015 Goal Process

Council Member Brown would like to set a date in February to set goals for 2015.

Council Member French would like to make it part of an ongoing routine and suggested having a goal setting session in February to discuss the City Manager goals and another in June or July to work on budget and finances.

Additional comments were received from Council Member Krause, Mayor Domingo and City Manager Mitchell.

D.	Holland Park Update-Council Member Reid

Council Member Reid thanked Elizabeth Schultheiss and the Albion

Community Foundation for the generous gift of $20,000 donated to

The Holland Park Project for playground equipment. She stated that the

Park will be split into several different areas which will include the following:

Children’s area

Teen area

A small and large pavilion

Walking course

Game Tables

An acknowledgment board with the name of those who donated

Park History area

Senior exercise area

Benches

Five (5) reading boxes.

There is also a possibility of a canoe livery being placed in the water area.

Comments were received from Council Members Barnes and Krause.

E.	Recreation Update and Announcement

City Manager Mitchell announced that Taurean Wilson, Recreation Director

has tendered his resignation.

Taurean Wilson, Recreation Director gave a brief presentation highlighting the

Recreation Department, as follows:

A website created allowing for online processing and payment to be made for recreation programs

In 2014, the recreation department secured $36,488.56 in local grants and private contributions

The recreation department offered 49 programs to the citizens of Albion and surrounding areas. Existing programs were expanded and offered more activities for youth ages 0-6, adult activities, senior citizens and video tournaments.

Success and sustainability of the Recreation Department is due in part to partnerships with utilizing other entities facilities, gaining support for grant opportunities from outside entities and attracting participants from surrounding communities.

City Manager Mitchell thanked Mr. Wilson for all his hard work, dedication

and service for The City of Albion.

Comments were received from Council Member Barnes.

F.	Approval of the Revised Paid Time Off Proposal (as outlined in the Letter of Understanding) between the City of Albion and the Police Officers Association of Michigan (POAM) as part of the Collective Bargaining Agreement, effective January 1, 2015.

City Manager Mitchell stated all labor agreements have been approved and signed. The revised paid time off agreement re-aligned the seniority to mirror the other union contracts and changed the maximum number of carryover hours.

Comments were received from Council Member Krause.

French moved, Brown supported, CARRIED, to Approve the Revised Paid Time Off Proposal (as outlined in the Letter of Understanding) between the City

of Albion and the Police Officers Association of Michigan (POAM) as part of the Collective Bargaining Agreement, effective January 1, 2015 as presented.

(7-0, rcv)

G.	Future Agenda Items

Council Member Barnes would like to approve asking the City Boards to forward the meeting minutes to the City Clerk and providing them to the Council on a quarterly basis on the next agenda.

Council Member French would like to have a discussion and select a date for a goals session on the next agenda.

Council Member Wheaton would like an update from the Board of Review on the next agenda.

H.	Motion to Excuse Absent Council Member (s) (VV)

No action was necessary as all members were present.

XI.	CITIZEN'S COMMENTS (Persons addressing the City Council shall limit their comments to no more than five (5) minutes. Proper decorum is required.)

City Manager Mitchell gave a brief overview of the upcoming street and recreation millages for the May Election.

Council Member French asked if the millage rate would change or if it would be a renewal.

Council Member Krause asked what percentage of the property taxes are we actually collecting.

Comments were received from LaRose Bradley, 312 Arthur St, Mike Bearman, 11016 29 ½ Mile Rd, and Council Member Wheaton.

XII.	ADJOURNMENT

Krause moved, French supported, CARRIED, to Adjourn the Regular Session. (7-0,

vv)

Mayor Domingo adjourned Regular Session at 8:30 p.m.

____________	_________________________

Date	Jill Domingo

City Clerk